Document Scanning and XML Conversion
Pinehurst Technologies converts paper records, drawings, and microform into organized digital files, and prepares publishing content in JATS, BITS, and SCJATS XML for systems including Silverchair. We start with the result your team needs to use.
Document Scanning and OCR
Convert paper records into digital files with an agreed capture, naming, and indexing process. We work with your team to establish collection boundaries, output formats, metadata fields, and quality checks before production begins.
- Government records: boxed records turned into organized digital files with agreed names, indexes, and quality checks
- Personnel and HR records organized around your employee identifiers and required document sections
- Agreed file names and folder structures, with missing sections identified and reported
- OCR applied to suitable scans; results depend on source legibility and condition
- Metadata supplied in your specified delivery format
- A representative sample establishes how incomplete or inconsistent source files are handled
Data Conversion and Extraction
Pictures of pages only go so far. We pull out the information you actually use, like names, dates, case numbers, parcel IDs, and invoice totals, and deliver it ready to load into your systems.
- Key fields captured from forms, records and files
- Delivered as spreadsheets, databases, XML, or custom formats
- Paper-to-digital and digital-to-digital conversion
- Built to load into your existing software
- Checked by our staff for accuracy
- Millions of pages converted for clients worldwide
XML Conversion and Content Migration
Pinehurst Technologies helps publishers convert and migrate journal articles, books, chapters, and publishing archives. We provide JATS, BITS, and SCJATS XML and prepare content for different content management systems, including Silverchair.
- JATS, BITS, and SCJATS XML prepared against your supplied schema and content requirements
- Publication metadata, headings, references, tables, figures, captions, and links included
- Legacy HTML, PDF, and existing XML sources reviewed to determine the conversion work needed
- Source metadata mapped to destination fields; assets organized for the destination system
- XML validation and content or asset reconciliation, with exceptions reported for review
- Delivery, import, testing and acceptance responsibilities agreed with your team and the platform owner
Large Format and Microform Conversion
Turn drawing storage into a usable project archive and bring legacy microform into your digital workflow. We review sheet sizes, source condition, resolution, color, and scale requirements so the output supports your intended use.
- Engineering drawings, maps, and project documents with agreed project and drawing indexes
- Indexed by project, drawing number, and sheet so staff can locate the relevant sheet
- Microfilm, microfiche and aperture cards assessed through representative reels, fiche, or cards
- Legacy microform collections made easier to access in a digital workflow
- Output as searchable PDF, TIFF, JPEG, or PNG
Security and Confidentiality
Your records never leave our hands. Pinetec's Ashland facility is monitored around the clock, and every employee is trained in confidential handling.
- 24/7 monitored, climate-controlled facility
- Cloud-recorded cameras with motion detection
- Experience with government and sensitive records
- Secure delivery by encrypted cloud transfer or drive
A Clear Process from Sample to Delivery
We begin by reviewing the collection and intended use.
We agree on output specifications and prepare a sample for review.
Production includes the defined preparation, capture, indexing, and quality checks.
Delivery follows the agreed structure, with exceptions identified for customer review.
Plan a Project That Fits Your Priorities
A large archive can be divided into defined collections or phases. Start with frequently used records, a department backlog, or a representative pilot, then plan the remaining work around budget and operational needs.
Discuss Your Records Project